Email Archiving, Email Discovery, Email Compliance



MailArchiva is a popular email archiving and email discovery server for companies.

Meets your email archiving regulatory requirements (Sarbanes Oxley, Gramm-Leach Bliley and the Freedom of Information Acts).

Used by thousands of companies, educational institutions, NGO’s and government agencies world-wide.

Enterprise grade solution (scales from fifteen mailboxes to sixty thousand and beyond).

Compatible with a wide range of mail servers and storage devices.

Offered as an on-premise (runs on Windows, Linux, Solaris, etc.) solution.

Absolutely free for organizations with less than twenty mailboxes (fully functional version).


Preserve vital company knowledge
Your company email archives remain intact over the long-term.

Comply with email compliance legislation
Ensure compliance with US and EU email archiving legislation (e.g. Sarbanes Oxley Act).

Monitor & audit employee communications
Ensure employees are communicating effectively.

Enhance mail server performance
When emails are archived, older emails can be safely deleted from the mail server, thereby freeing up precious mail server resources.

Reduce legal exposure
Most firms will eventually be involved in a legal action of some sort. A technical inability to produce emails that the court has required is no longer an acceptable legal defence.


Improve user productivity
No need for employees to waste time looking for old emails.

Access email information with ease
Ultra-fast search enables you to accurately and efficiently search through years of email data.

Lower storage costs
MailArchiva’s de-duplication and compression technology can reduce your storage costs by up to 60%.

Low cost solution
The product is priced competitively. No requirement to purchase any additional third-party software.

Highly scalable
Service up to 60,000 mailboxes on a single server. Deploy multiple servers as the need arises.



Over the past seven years, we have been constantly improving and evolving the MailArchiva product.  We’re proud of what we’ve accomplished! We think you’ll agree that it reaches out to a very high standard.

Software solution. MailArchiva runs well in virtual environments and will happily co-exist with other enterprise applications in your private cloud infrastructure. Furthermore, instead of having to support additional third-party hardware, you maintain the flexibility to use your preferred hardware equipment and supplier.

Unlimited storage. There are no licensing restrictions on the amount of data you can store for a given number of mailboxes. Many appliance vendors claim to offer “unlimited mailboxes” when in fact they make their money further down the line, when one inevitably runs out of resources (CPU or storage) and must therefore purchase additional modules at high prices.

Transparent pricing. There are no additional third-party software costs (e.g. no need to purchase a database). Furthermore, all support utilities and add-ons are included in the price.

Fast search. Many competitive products store emails in relational databases. These databases tend to slow down significantly as the number of records increases. In contrast, MailArchiva uses a search engine design that offers fast searches throughout the duration of the desired retention period.

True archiving. MailArchiva archives data to a small number of AES-encrypted archive files. This storage scheme ensures that volume data is highly compressed and is easy to backup and move around. Furthermore, since data is stored in standard ZIP archives, your precious data will be accessible in the long-run.

Easy e-Discovery. MailArchiva makes it easy for companies to satisfy e-discovery requests. Select the emails to include in the report, choose the level of detail you require, click Save to PDF.

Simplicity. MailArchiva is designed with simplicity in mind. Setup is quick and easy. All product options are logically presented and the product is generally very easy to install and use.

Reliability and Performance. Instead of concentrating our energies on developing features that few companies actually need, we have focused our efforts on eliminating bugs and optimizing code for high performance.

Tight Focus. At Stimulus Software, we don’t pretend to offer everything under the sun. Our goal is offer tightly focused solutions that specifically enable companies to retain and access their valuable information.

Superior Value. As many of our customers will attest, MailArchiva is a superior product, sold at an affordable price.





Archives all incoming, outgoing and internal emails

Archives calendar (iCal) and contact (vCard) data

Archives Microsoft Lync instant message (IM) chats

Define archiving rules

Attachment de-duplication

Message de-duplication

Archive compression (±60%, ZIP) & encryption (AES-128)

Multiple disk/volume support

Removeable disk support

Auto volume creation per month/quarter/year/size

In built recovery queue

Live and scheduled archive backup

Data stored in compound archive files (easy to manage)

Email Discovery

Search entire company, department, user emails

Easy search for beginners

Expert search using query language

Save and restore search queries

Automated searching per time period; results delivered by email

Infinite scrolling across all archived information

Search inside Word, Powerpoint, Excel, PDF, RTF, ZIP, tar, gz and Open Office attachments
Synchronize and display Microsoft Exchange folders

Time machine – View change in folder structure over time

Import and display PST folders

Export emails en bulk to file

Restore emails en bulk to mail server

Print emails en bulk

Delete emails en bulk (authorized user only)

View emails and header information

Social charts (depicts relations between users)

Advanced statistics over selected period (e.g. attachment size/type etc.)

Message conversation threads

Email Compliance

Define retention policies

Index and display journal envelopes

Generate comprehensive journal reports in PDF/TIFF format

Auto & Manual Tagging – Group emails into cases and recall as needed

Legal Hold – Protect emails from being deleted by retention policies

Web Console

Active Directory and basic authentication

LDAP, Google and iMail authentication

Windows single sign-on authentication (NTLM v2)

Fine grained access control

Search and retrieval using mobile devices (e.g. iPad friendly)


Search through detailed audit logs

Email status alerts

Real-time status info

Real-time status charts

Standard JMX monitoring interface

Fast archiving (greater 200 messages/sec)*

Scales to 60,000 users and beyond

Clustering & HA

Route traffic across multiple servers

Deploy redundant servers as needed


Passwords hashed & encrypted

Role based access control

Support for TLS where possible

Inbuilt certificate management

Antivirus scanning