Mailarchiva: Email Archiving, Email Discovery, Email Compliance


Mailarchiva: Email Archiving, Email Discovery, Email Compliance



  • MailArchiva is a popular email archiving and email discovery server for companies.
  • Meets your email archiving regulatory requirements (Sarbanes Oxley, Gramm-Leach Bliley and the Freedom of Information Acts).
  • Used by thousands of companies, educational institutions, NGO’s and government agencies world-wide.
  • Enterprise grade solution (scales from fifteen mailboxes to sixty thousand and beyond)
  • Compatible with a wide range of mail servers and storage devices.
  • Offered as an on-premise (runs on Windows, Linux, Solaris, etc.) solution.
  • Absolutely free for organizations with less than twenty mailboxes (fully functional version)


  • Preserve vital company knowledge
    Your company email archives remain intact over the long-term.
  • Comply with email compliance legislation
    Ensure compliance with US and EU email archiving legislation (e.g. Sarbanes Oxley Act).
  • Monitor & audit employee communications
    Ensure employees are communicating effectively.
  • Enhance mail server performance
    When emails are archived, older emails can be safely deleted from the mail server, thereby freeing up precious mail server resources.
  • Reduce legal exposure
    Most firms will eventually be involved in a legal action of some sort. A technical inability to produce emails that the court has required is no longer an acceptable legal defence.
  • Improve user productivity
    No need for employees to waste time looking for old emails.
  • Access email information with ease
    Ultra-fast search enables you to accurately and efficiently search through years of email data.
  • Lower storage costs
    MailArchiva’s de-duplication and compression technology can reduce your storage costs by up to 60%.
  • Low cost solution
    The product is priced competitively. No requirement to purchase any additional third-party software.
  • Highly scalable
    Service up to 60,000 mailboxes on a single server. Deploy multiple servers as the need arises.

Our Advantage

Over the past seven years, we have been constantly improving and evolving the MailArchiva product.
We’re proud of what we’ve accomplished! We think you’ll agree that it reaches out to a very high standard.

  • Software solution. MailArchiva runs well in virtual environments and will happily co-exist with other enterprise applications in your private cloud infrastructure. Furthermore, instead of having to support additional third-party hardware, you maintain the flexibility to use your preferred hardware equipment and supplier.
  • Unlimited storage. There are no licensing restrictions on the amount of data you can store for a given number of mailboxes. Many appliance vendors claim to offer “unlimited mailboxes” when in fact they make their money further down the line, when one inevitably runs out of resources (CPU or storage) and must therefore purchase additional modules at high prices.
  • Transparent pricing. There are no additional third-party software costs (e.g. no need to purchase a database). Furthermore, all support utilities and add-ons are included in the price.
  • Fast search. Many competitive products store emails in relational databases. These databases tend to slow down significantly as the number of records increases. In contrast, MailArchiva uses a search engine design that offers fast searches throughout the duration of the desired retention period.
  • True archiving. MailArchiva archives data to a small number of AES-encrypted archive files. This storage scheme ensures that volume data is highly compressed and is easy to backup and move around. Furthermore, since data is stored in standard ZIP archives, your precious data will be accessible in the long-run.
  • Easy e-Discovery. MailArchiva makes it easy for companies to satisfy e-discovery requests. Select the emails to include in the report, choose the level of detail you require, click Save to PDF.
  • Simplicity. MailArchiva is designed with simplicity in mind. Setup is quick and easy. All product options are logically presented and the product is generally very easy to install and use.
  • Reliability and Performance. Instead of concentrating our energies on developing features that few companies actually need, we have focused our efforts on eliminating bugs and optimizing code for high performance.
  • Tight Focus. At Stimulus Software, we don’t pretend to offer everything under the sun. Our goal is offer tightly focused solutions that specifically enable companies to retain and access their valuable information.
  • Superior Value. As many of our customers will attest, MailArchiva is a superior product, sold at an affordable price.


Category Feature Supported
Archives all incoming, outgoing and internal emails
Archives calendar (iCal) and contact (vCard) data
Archives Microsoft Lync instant message (IM) chats
Define archiving rules
Attachment de-duplication
Message de-duplication
Archive compression (±60%, ZIP) & encryption (AES-128)
Multiple disk/volume support
Removeable disk support
Auto volume creation per month/quarter/year/size
In built recovery queue
Live and scheduled archive backup
Data stored in compound archive files (easy to manage)
Email Discovery
Search entire company, department, user emails
Easy search for beginners
Expert search using query language
Save and restore search queries
Automated searching per time period; results delivered by email
Infinite scrolling across all archived information
Search inside Word, Powerpoint, Excel, PDF, RTF, ZIP, tar, gz and Open Office attachments
Synchronize and display Microsoft Exchange folders
Time machine – View change in folder structure over time
Import and display PST folders
Export emails en bulk to file
Restore emails en bulk to mail server
Print emails en bulk
Delete emails en bulk (authorized user only)
View emails and header information
Social charts (depicts relations between users)
Advanced statistics over selected period (e.g. attachment size/type etc.)
Message conversation threads
Email Compliance
Define retention policies
Index and display journal envelopes
Generate comprehensive journal reports in PDF/TIFF format
Auto & Manual Tagging – Group emails into cases and recall as needed
Legal Hold – Protect emails from being deleted by retention policies
Data Leak Prevention
Send alert on content match
Web Console
Access to archive from web console
Active Directory and basic authentication
LDAP, Google and iMail authentication
Windows single sign-on authentication (NTLM v2)
Fine grained access control
Search and retrieval using mobile devices (e.g. iPad friendly)
System Interfaces
Inbuilt SMTP server
Inbuilt Sendmail / Postfix milter server
Inbuilt POP / IMAP client
Web services API
Search through detailed audit logs
Email status alerts
Real-time status info
Real-time status charts
Standard JMX monitoring interface
MS Exchange / Outlook
Message attachment stubbing
Access archive from Outlook (Outlook plugin)
Multiple Exchange servers
Multiple Exchange stores
Direct import from MS Exchange, Google Apps, EML, MBOX, MSG, PST
Export to EML, MSG, PDF, TIFF and PST (with folder structures)
Export search results to CSV format
Fast search (half a billion messages < less than 3 sec)*
Fast archiving (greater 200 messages/sec)*
Scales to 60,000 users and beyond
Clustering & HA
Route traffic across multiple servers
Deploy redundant servers as needed
Passwords hashed & encrypted
Role based access control
Support for TLS where possible
Inbuilt certificate management
Antivirus scanning
Multiple language support (English, German, Russian, etc.)
Internationalized indexing and searching
Easy setup & configuration
Runs on most operating systems
Use of open standards, no proprietary formats
Automatic updates
Appliance mode (define mount points, network settings, etc.)
Online help
Native Multi-tenant (for ISP hosting)
On Premise and Cloud Available
Mail Server/s
Microsoft Exchange 2000/2003/2007/2010/2013, Office 365, Google Apps, Postfix, Sendmail, Qmail, iMail, Lotus Notes, AXIGen, Communigate Pro, Neon Insight, Zimbra and others
Operating Systems
All versions of Windows, Linux, Solaris, Mac OS X
Tried and tested on Vmware

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